When scheduling an office or corporate move, planning is key. Advanced planning ensures you and your employees have adequate time to organize and prepare. One of the most important aspects of planning is deciding when the best time is to move. Strategic timing ensures your move is favorable for employees, economical, and flexible.

Most people move during the summer, making these the busiest days of the year for movers. The peak season is from May to September, during which time most moving companies are completely booked and all resources are being utilized to accommodate the boost in client work. Not only are movers busy during this time, but it is also when employees take vacations and spend time with their kids who are on summer vacation. This can make the moving process more difficult on your employees.

Although most people schedule moves on the weekend, this can create challenges for a corporate move. Employees are reluctant to give up their weekend, so they are generally more likely to help and cooperate during weekday moves. Try moving in the middle of the week in order to get more employee participation. Plus, you will avoid the weekend madness this way. If possible, you should also try to avoid moving at the very beginning or end of the month. Aim for a mid-month move when business tends to be somewhat slower. If you have to move in the summer, start planning as soon as possible. If you wait until the summer rush begins, you will have a difficult time finding a company with the availability you need.

One way to ensure you get the best pricing, scheduling options, and moving resources is to plan your move for the off-season. High demand in the summer forces moving companies to charge full-priced rates and operate at full capacity. In the slower months (September to April), however, many companies will offer reduced or slightly lower rates in order to stimulate business. This could amount to considerable savings for you.

Scheduling a move in the off-season also allows you to enjoy more flexible service dates. Since companies aren’t as busy, you will have more options for delivery and pickup times. This results in an easier, more convenient move that fits your schedule. The moving company may also be able to offer you more flexibility if you need to change the time or day of your move, whereas in the summer months they may not have the capacity to do so.

Off-season moves may also benefit from the availability of additional resources. This is especially helpful for complex or major moves. In the summer when every truck and mover is assigned to a project, it can be difficult to obtain additional resources if the need arises or you need to expedite a deadline.

As you are considering your next corporate or office move, keep in mind:

• You will get the best rates between September and April
• Mid-week moves make it easier on your employees, resulting in greater employee contribution
• Business is slower in the middle of the month, making it a great time to move
• Off-season moves offer greater flexibility and more resources

About Moving Masters

Moving Masters is a full-service commercial moving and storage company. We perform corporate, office, government, non-profit, and specialty moves. We hold a GSA 48 Schedule contract. Our key point of difference is our employees and the outstanding, professional service they provide to every customer. Learn more about Moving Masters.