Government agencies, contractors, and organizations working on federal projects often have an array of complex relocation needs. Relocating a government-linked operation requires more than a moving truck; GGSA- approved moving demands detailed coordination, strict compliance, and quality experience.

For this reason, General Services Administration (GSA)-approved movers offer a pre-vetted solution for these transitions. Through the GSA’s Multiple Award Schedule (MAS), agencies and eligible partners can access qualified providers who understand the regulations, security requirements, and logistical demands of government-related moves.

This article explains the benefits of using a GSA-approved moving service for government contracts.

What GSA-Approved Really Means for Moving Services

A GSA-approved mover is a company that holds a contract under the GSA MAS, specifically under Special Item Number (SIN) 541614OR, listed within the “Office Management” category. Designed for office moves and reconfigurations, this contract includes planning, packing, transport, setup, and follow-up services.

The benefit to agencies and contractors alike is quite clear: GSA approval means the mover has already gone through a vetting process. All rates, labor categories, and service terms are pre-negotiated ahead of time, which speeds up procurement and cuts out any unnecessary administrative delays.

Why Agencies Prefer GSA MAS for Office Relocation

The MAS framework offers several distinct advantages to contracting officers and facility managers. 

• First, the pre-negotiated ceiling rates eliminate the need for drawn-out price negotiations, which can delay projects. 
• Second, the ordering process falls under FAR Subpart 8.4, allowing for a simplified task order or Blanket Purchase Agreement (BPA) instead of a full FAR Part 15 acquisition.

Using eBuy, agencies can request quotes from dozens of pre-approved vendors in minutes. This speeds up competition and procurement. The MAS also allows for easy use of small business set-asides and includes a disaster purchasing provision, enabling state and local governments to issue orders in emergencies.

For projects with multiple phases, such as campus-wide office restacks or facility expansions, BPAs allow agencies to lock in pricing across several moves. Addressing this early on reduces the risk of downstream funding and scheduling challenges.

What Federal Clients Look for Beyond Pricing

Contracting officers don’t make decisions based solely on cost; several compliance-related factors help determine which vendor gets awarded the task order. 

Security is a top concern for many federal clients, especially for agencies and firms handling sensitive information. Labor must be cleared under HSPD-12, trucks must be locked during transit, and chain-of-custody logs are often required. Tamper-evident seals and secure storage facilities add an extra layer of protection.

Sustainability is another major modern requirement; both Executive Order 14057 and GSA’s own surplus property guidelines encourage agencies to reuse or donate excess furniture and materials whenever possible. Movers that have a documented diversion plan or partner with resale and donation networks tend to stand out.

Reporting is also a part of the contract, meaning that monthly sales updates, subcontracting plans, and data uploads (for those who opt into the Transactional Data Reporting (TDR) pilot) are all part of ongoing compliance. 

The past performance of an organization also matters to many clients. Projects completed in secure or occupied federal buildings are often reviewed using the contractor performance assessment reporting system (CPARS) or other internal scoring systems, and having solid past performance records can heavily influence future selection decisions.

Step-by-Step Look at the Ordering Process

The typical workflow starts with the agency reviewing vendor options in GSA’s eLibrary. They check contractor profiles, rates, and service catalogs under SIN 541614OR. 

Once a short list is identified, the contracting officer then issues a Request for Quote (RFQ) through eBuy, which includes the project scope, site drawings, required security measures, and expectations for service quality.

At least three quotes are usually required, unless the project is set aside for small businesses in particular. Awards are generally issued as Firm Fixed Price task orders and are often linked to a phased relocation schedule.

After the work is completed, agencies then perform a final walk-through, collect waste diversion and sustainability documentation, and require sales reporting within 30 days. Going through this process gives agencies full visibility into project execution from start to finish, making it easier to close out task orders quickly and accurately.

Trusted Relocation Support for Government Moves

Relocating a government office, contractor site, or federal facility requires more than basic moving services. It demands a partner familiar with GSA contract requirements, federal security standards, and the pace of agency operations. Working with a GSA-approved mover streamlines the overall process, simplifies procurement, and brings experienced support to every phase of the move.

For secure, on-time government relocations, contact the experts at Moving Masters. With over 40 years of experience in commercial and federal moving, our veteran-owned company is GSA-approved under SIN 541614OR and trusted by agencies and contractors across the Washington, DC region. Call us at 1-(301)-278-8988, use our online contact form, or request a customized estimate for your next government-related move.