Moving Masters specializes in efficiently transitioning libraries and archives during relocations or renovations. Our expert teams employ advanced techniques to safely handle books, documents, artifacts, and other valuable collections, preventing loss or damage during packing, secure storage, climate-controlled transport, and final delivery.
We minimize downtime to enable you to focus on daily operations, safe in the knowledge that essential collections remain protected and accessible. By choosing Moving Masters as your trusted library and archival relocation partner, you can achieve seamless transitions while keeping valuable collections secure.
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Relocating Collections With Accuracy & Care
Library relocation is a highly specialized service requiring diligent order and precision. As trusted experts, Moving Masters facilitates the safe transport of books, records, and archival collections without disrupting existing organizational systems.
We emphasize strategic pre-move planning, barcode tracking, specialized book carts, and industry-standard packing methods to achieve seamless transitions between locations or facilities.
Our specialists have relocated university libraries, public library systems, corporate archives, medical record repositories, law firm libraries, private collections, and more.
Pre-Move Planning & Organization
Moving Masters conducts initial walkthroughs, catalogs current library layouts, evaluates collection sizes and types, identifies potential access issues, and tailors a custom relocation plan aligned to each client’s specific needs. We design minimal disruption strategies utilizing meticulous labeling systems to track boxes and item placements. Our specialists also evaluate shelving and furniture needs at new locations, providing layout recommendations prior to the physical move.
Collection Packing & Secure Transport
We utilize durable yet lightweight customized book carts to quickly mobilize collections while preventing damage in transport. Books and documents are carefully packed in order, then labeled by section for simplified re-shelving, while rare or fragile materials are protected with additional padding and climate-controlled cases as needed. Our specialists apply proven techniques to securely relocate entire collections as cohesive units, eliminating disorder and loss.
Library Set-Up & Reorganization
Post-move, our specialists efficiently re-shelve materials by section in precise original order at the new location. We conduct thorough audits to guarantee proper placement and continuity of catalog systems. Specialists also examine materials for signs of damage, providing written condition reports. We finalize projects only when the new layout matches the original floor plan.
Protecting Materials With Specialized Handling
In addition to custom book carts, Moving Masters also uses reinforced dollies, padded moving blankets, shelving skids, and protective edge guards to navigate tight library aisles while safeguarding shelves, floors, and walls from dents and scratches.
For especially rare or fragile collections, we provide museum-grade packing materials, including buffered boxes, acid-free tissue, and archival sleeves.
Secure Rare Collection & Archive Handling
Our teams are experienced in delicately handling rare books, historical manuscripts, antique maps, fragile paper/photographs, film reels, artifacts, and similar irreplaceable materials. We maintain strict climate control, prevent direct light exposure, and double-pack high-value items. Our specialists also understand the unique access, insurance, security, and inventory needs when relocating specialized archives, ensuring seamless transitions.
Digital Tracking & Barcode Inventory Management
Moving Masters implements barcode tracking to maintain cohesive order when relocating collections. We assign exclusive IDs to clearly label individual items, boxes, and carts, then track placements via our digital inventory system accessible 24/7 by clients. Post-move, we run reports to guarantee accuracy before closing projects. For catalog integration, we utilize Library of Congress systems as well as customized platforms based on specific collection software needs.
Temporary Staging & Storage Solutions
Moving Masters offers secure, climate-controlled interim storage solutions to house library and archival collections during transitions. Our pest-controlled warehouses protect materials with fire suppression and environmental monitors. Real-time barcode tracking maintains inventory accessibility for retrieval needs throughout long-term projects. By utilizing our storage, institutions can completely secure collections during renovations or new construction while still accommodating flexible access.
Get A Free Quote For Archive & Library Relocations
Enjoy the Moving Masters difference for your next archival or library relocation. As trusted specialists with 40+ years of experience, we’re committed to delivering custom solutions that align precisely with your institution’s distinctive cataloging systems, collection materials, and accessibility requirements.
Trust our specialists to facilitate a smooth transition to your new location. Contact Moving Masters today to schedule your free walkthrough consultation and receive a personalized quote outlining our full-service process.
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